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STANYS 124th Annual Conference 
November 2 - 4, 2019



CONFERENCE ASSISTANTS are Regular, Retired or Lifetime members of STANYS who have chosen to utilize their conference time by assisting the Conference leadership, presenters, guests and attending members.

Conference Assistants (CA)  are able to attend the conference at a considerable savings and are in a position to establish networks with other science teachers & presenters from across NYS. (see "Perks" below)

 A great effort is made to:
  • place CAs in one of their top three choices for each workshop. (We cannot guarantee this as every workshop must be covered by a CA.) 
  • give each CA one session off during the conference to allow them to visit the exhibitors or attend another session of their interest.

Conference Assistants Perks

CA Personal Qualities and Expectations

We are seeking individual that possess the characteristics of being responsible, personable, dependable, prompt, firm and if necessary, assertive.


A Conference Assistant:

  • May present at a Workshop but NOT MORE THAN ONE.

  • WILL REGISTER FOR THE CONFERENCE using the process indicated by the Conference Assistants Chairpersons

  •  MUST BE PRESENT AT THE FULL CONFERENCE (includes the Friday evening CA organizational meeting - at approximately 9:30 pm).

  • Conference Assistants provide their OWN TRANSPORTATION AND MAKE THEIR OWN CONFERENCE OVERNIGHT ACCOMMODATIONS ARRANGEMENTS. When making hotel reservations, we suggest the Conference Center hotels, preferably at the Rochester Riverside Hotel (less expensive) or if you wish at the Hyatt Regency Hotel (more expensive).

  • SHOULD HAVE A FUNCTIONAL, FULLY CHARGED SMART PHONE/TABLET for the purpose of scanning participants ID at each session (for CTLE attendance purposes).

Conference Assistant Responsibilities

  • Attend the Conference Assistant orientation meeting where Conference duties are assigned.

  • Assist, as needed, with Conference Registration.

  • Assist at one workshop per session.
    - Scan name tags for registration.
    - Check with the presenter to make sure the room is as requested.
    - Enforce the no smoking policy.
    - Assist the presenter with distribution of materials.
    - Remain at your assignment for the entire session.

  • Arrive at assigned session 15 minutes early.

  • Perform miscellaneous duties as needed until Noon on Monday


If interested contact BOTH Jim Wysor AND Sharon Ortell at:

Jim Wysor:

Sharon Ortell:

Once you have been notified that you are accepted as a CA, you will receive information from the Chairpersons as to how to register.  

REGISTRATION as a Conference Assistant:

ACCESS CODE:  The information provided by the chairpersons will include a pass code for registration.  

Email Address for Registration: You must be or become a STANYS member before you register as a CA.  Please use your STANYS log in email for your Conference Assistant registration email.  This is the email you provided which STANYS uses to communicate E-news letters ...  with you.

  Conference Assistant Conference Registration link

Conference Assistant Perks

Conference Assistants will receive Full Conference Registration to include all dinners plus Subject Area Breakfasts and Luncheons of their choosing each day, as well as the Friday Night Event (DINNER INCLUDED). 

Contact information:
P.O. Box 2121
Liverpool, NY 13089

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