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CONFERENCE ASSISTANTS are Regular, Retired or Lifetime members of STANYS who have chosen to utilize their conference time by assisting the Conference leadership, presenters, guests and attending members.

Conference Assistants (CA)  are able to attend the conference at a considerable savings and are in a position to establish networks with other science teachers & presenters from across NYS. (see "Perks" below)

 A great effort is made to:
  • give each CA one session off during the conference to allow them to visit the exhibitors or attend another session of their interest.

Conference Assistants Perks

CA Personal Qualities and Expectations

We are seeking individual that possess the characteristics of being responsible, personable, dependable, prompt, firm and if necessary, assertive.


A Conference Assistant:

  • May present at a Workshop but NOT MORE THAN ONE.

  • WILL REGISTER FOR THE CONFERENCE using the process indicated by the Conference Assistants Chairperson.  Conference Registration Fee is waived. For a "Special Consideration for Hotel Registration" see "Conference Assistant Perks".

  •  MUST BE PRESENT AT THE FULL CONFERENCE  Friday evening through Monday at 12:00 PM. (There is a Friday evening CA organizational meeting - at approximately 6:00 pm)

  • Conference Assistants provide their OWN TRANSPORTATION AND MAKE THEIR OWN CONFERENCE OVERNIGHT ACCOMMODATIONS ARRANGEMENTS. When making hotel reservations, we suggest using a Conference Center hotel, Marriott $159/nt or Crown Plaza $149/nt. (See Hotel Information, including registration links)

  • SHOULD HAVE A FUNCTIONAL, FULLY CHARGED SMART PHONE for communication purposes with the Conference Assistant Chairperson or other CAs

Conference Assistant Responsibilities

  • Attend the Conference Assistant orientation meeting where Conference duties are assigned.

  • Assist, as needed, with Conference Registration.

  • Assist in an assigned area.
    • If the area has workshops, 
      • Check with the presenters to make sure the room is as requested.
      • Assist the presenters as needed.
      • Change the QR sheet in each room between sessions - attendees will be scanning this sheet for CTLE credit.
      • Arrive at assigned area 15 minutes early.
    • Other assignment examples are: assignment to a  lobby for 1 or 2 hours, or hallways where one can leave to go to a session of their choice 5 minutes after the session begins.
  • Perform miscellaneous duties as needed.


If interested contact Mary Rodgers
Mary Rodgers:

Download CA Application and email to Mary

Once you have been notified that you are accepted as a CA, you will receive information from the Chairperson as to the registration pass code...  

REGISTRATION as a Conference Assistant:

ACCESS CODE:  The information provided by the chairpersons will include a pass code for registration.  

Email Address for Registration: You must be or become a STANYS member before you register as a CA.  Please use your STANYS log in email for your Conference Assistant registration email.  This is the email you provided which STANYS uses to communicate E-news letters ...  with you.

  Conference Assistant Conference Registration link
Registration starts Sept. 1stA pass code is needed.

Conference Assistant Perks

Conference Assistants will receive Full Conference Registration to include dinner on Friday, Saturday, Sunday plus Breakfast each day and Lunch on Saturday and Sunday, as well as any Friday Night Activities (DINNER INCLUDED). 

Special Consideration - Hotel Reimbursement [Link to policy revision statement]
CA may petition to receive hotel reimbursement (a reimbursement of 50% of the Conference double room rate) in lieu of the conference registration waiver. The CA must live >30 miles from Conference and provide documentation that they are not receiving reimbursement for lodging from a District or another source 30 days prior to the Conference date. The CA will register and pay the Full Conference rate, which includes meals and will receive attendance to the Friday Night event (the event fee will be waived). There is not a mileage reimbursement. (To utilize this option send your request and documentation to the Conference Treasurer -

Contact information:
P.O. Box 2121
Liverpool, NY 13089

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